Terms & Conditions

Mobile DJ/Discos example:

In these terms and conditions you are hereinafter referred to as the CLIENT, and Big Chief Audio Events, is hereinafter called the DISCOTHEQUE.
This agreement is made between the Client and the Discotheque and will be binding upon both parties once accepted by the Client
The Client engages the Discotheque, and the discotheque accepts the engagement to appear at the venue on the date and at the times and for the fee as shown herein.
A non-refundable booking reservation fee (“the deposit”), as specified below, must be submitted to the Discotheque unless specifically agreed otherwise by the Discotheque.
The balance of the booking fee (being the total fee less the amount of any deposit paid) must be paid either:-
In cash on the night or before the function by bank transfer.
The total fee quoted is in respect of a performance during the times specified overleaf. If the Client requests that the performance time be extended, then the additional period and fee must be negotiated with the Disc Jockey (hereafter referred to as the DJ) provided by the Discotheque, and paid in the manner described above.
In the event of cancellation of the engagement by the Client, a cancellation fee will be made on the following basis:
Cancellation advised in writing, received more than one calendar month before the event date – loss of deposit or (in the event of no deposit having been paid) 25% of the booking fee.
When a booking has been formally cancelled, and that cancellation has been accepted by both parties, the Client forfeits any rights to use the services of the Discotheque on that date, irrespective of any deposits or cancellation fees paid.
The Client must ensure that the DJ has access to two 13 amp 240 volt sockets. The working position must not obstruct any emergency exit route, and must allow enough space for the DJ to operate in safety and comfort. The equipment should not be placed directly onto a dancefloor to avoid vibration damage.
Where the equipment has been set up earlier in the day at the request of the Client and left unattended until the time of the DJs performance, no right for the Client, the Client’s guests, or any other person to use the equipment is conferred or inferred and the Client undertakes to ensure that no-one uses or interferes with the equipment in any way and accepts all responsibility.
The Discotheque will supply sufficient music to suit the occasion; adequate equipment for playing and amplifying recorded music; lighting and other effects to suit the occasion and venue; a DJ and where necessary an assistant.
The Client is responsible for the behaviour of his / her clients or guests, and for safeguarding the DJ and equipment against theft, damage or other risks, from the moment of arrival to the moment of final departure. Please note: any loss of or damage to equipment, other than that caused by fair wear and tear, will be charged for.
The Discotheque can not be held responsible for the way some people may be affected by any lighting, sound or haze effect that may be used. The Client must advise the DJ prior to the start of the performance if any effect should be avoided.
The DJ provided will generally be an employee of the Discotheque, or a self-employed DJ working exclusively for the Discotheque. The Discotheque reserves the right however to assign the engagement to a suitably experienced and qualified associate.
The DJ shall be deemed to be under the direction and control of the Client, and shall be regarded as a servant or agent of the Client, and the Client shall be responsible for any claims arising from placement or operation of the equipment other than those resulting from the negligence of the DJ.
The Client will be responsible for obtaining all necessary licences and permissions relating to the performance at the event
The DJ will need reasonable access to the venue to unload and load equipment, any parking fines incurred by the DJ due to the lack of reasonable access to the venue, will be passed on to the client.
The Discotheque operates regularly serviced and maintained good quality sound and lighting equipment. In the rare event of any equipment failure, an on site repair will be attempted. If however there is an irreparable breakdown in sound a pro rata refund will be given for the time remaining, but this will be the limit of our liability to you.
The Discotheque shall be entitled to terminate this contract without liability if for any reason beyond its control the DJ is unable to perform, due to fire or theft of equipment, illness or breakdown of vehicle. The Discotheque will use all reasonable endeavours to locate a replacement DJ, but, in the unlikely event of a non performance all monies paid will be refunded, but this will be the limit of our liability to you.
In addition to the above, the following Terms and Conditions will be incorporated into the Terms and Conditions for Children’s Parties:-
The Client will provide sufficient adult supervision of the Children attending the Event
The supervising adults will provide the DJ with assistance in the organisation of the children during any games played at the Event
The supervising adults will ensure that the Children do not interfere with the disco equipment or prevent the DJ from performing his duties of playing music and organising games (if required)
Any breach of these conditions may result in the DJ either refusing to perform or ceasing performance before the allotted time without recompense to the Client.


Equipment hire/rental agreement example:
  1. EQUIPMENT SUBJECT TO LEASE. The Lessor shall rent the equipment listed herein to the Lessee who must adhere to the terms and conditions within this Agreement.
  2. PAYMENT TERMS. The rental fee is based on a rate of £... per day, plus any additional fees incurred.  Additional charges shall be added in the event the equipment is damaged, missing any parts, or returned later than the pre-agreed date. All charges shall commence from the Effective Date of this Agreement.  Lessee shall pay to the Lessor an additional service charge of £... per day for each day the equipment has not been returned.
  3. SECURITY DEPOSIT.  In addition to the rental fee, the Lessee shall pay a security deposit of an agreed amount prior to receiving any equipment and at the time this Agreement is signed.  This deposit shall be returned to the Lessee upon termination of this Agreement, subject to the option of the Lessor to apply it against any charges or damages incurred. Any amounts refundable to the Lessee shall be paid at the time this Equipment Rental Agreement is terminated
  4. LEASE TERM. This Equipment Rental Agreement shall begin on the above Effective Date and shall terminate on the agreed date unless otherwise terminated in a manner consistent within these terms.  At the end of the lease term, the Lessee shall be obligated to return the equipment to the Lessor at the Lessee’s expense unless a collection arrangement was made prior.
  5. LOCATION. The equipment shall be located at the agreed address during the term of this Agreement, and shall not be removed from that location without the Lessor’s prior consent.
  6. CARE AND OPERATION. The equipment may only be used and operated in a careful and proper manner.  Its use must comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of the equipment, including registration and/or licensing requirements, if any.
  7. INSURANCE. The Lessee shall be responsible for any insurance that they wish to use or that the venue requires, if applicable. Including, any form of Public Liability Insurance cover. The Lessor does not provide any type of insurance cover for the equipment hired by the Lessee.
  8. ALTERATIONS.  Lessee shall make no alterations to the equipment without prior written consent of the Lessor.  All alterations shall be property of the Lessor and subject to the term within. Lessor shall have the right to inspect the equipment during Lessee’s normal business hours upon request.
  9. MAINTENANCE AND REPAIR. The Lessee shall maintain at the Lessee’s cost, the equipment in good repair and operating condition, allowing for reasonable wear and tear. Such costs shall include labour, material, parts, and similar items.
  10. OPTION TO RENEW. If the Lessee is not in default upon the expiration of this lease, the Lessee shall have the option to renew this Lease for a similar term on such terms as the Parties agree upon.
  11. DEFAULT.  The occurrence of any of the following shall constitute a default under this Agreement: a. The failure to make a required payment under this Agreement when due.
  12. LIMITATION OF LIABILITY. TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, LESSOR SHALL NOT BE LIABLE TO LESSEE, AND LESSEE COVENANTS THAT IT SHALL NOT ASSERT A CLAIM AGAINST LESSOR, UNDER ANY LEGAL THEORY, WHETHER IN AN ACTION BASED ON A CONTRACT, NEGLIGENCE, TORT, STRICT LIABILITY, OR OTHERWISE PROVIDED BY STATUTE OR LAW, (i) FOR ANY INCIDENTAL, SPECIAL, EXEMPLARY, CONSEQUENTIAL, OR STATUTORY DAMAGES, OR ANY DAMAGES RESULTING FROM LOST PROFITS, INTERRUPTION OF BUSINESS, OR LOSS OF GOODWILL, EVEN IF LESSOR HAD BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR (ii) FOR DAMAGES RELATED TO OR ARISING OUT OF THIS AGREEMENT IN AN AMOUNT THAT EXCEEDS THE FEES ACTUALLY PAID BY LESSOR UNDER THIS AGREEMENT,  LESSEE HEREBY WAIVES ANY CLAIM THAT THESE EXCLUSIONS DEPRIVE IT OF AN ADEQUATE REMEDY OR CAUSE THIS AGREEMENT TO FAIL OF ITS ESSENTIAL PURPOSE. PARTIES, HEREBY ACKNOWLEDGE AND AGREE THAT ANY WARRANTY DISCLAIMERS AND LIMITATION OF LIABILITY PROVISIONS SET FORTH ABOVE HAVE BEEN NEGOTIATED AND ARE FUNDAMENTAL ELEMENTS OF BASIS OF THIS AGREEMENT.
  13. INDEMNITY. Lessee agrees to indemnify and hold Lessor, its subsidiaries, affiliates, and respective officers, agents, partners and employees, harmless from any loss, liability, demand, claim or legal proceedings brought or threatened, including expenses suffered or incurred arising out of Lessee use of the equipment, the functionality of the equipment, or any violation of this Agreement.
  14. SEVERABILITY. In the event, that any portion of this Agreement is held to be unenforceable, the unenforceable portion shall be amended to reflect, to the greatest extent permitted under applicable law, the original intent of the Parties, and the remainder of the provisions shall remain in full force and effect.
  15. WAIVER. Either party’s failure to insist upon strict performance of any provision of this Agreement shall not be construed as a waiver of that or any other of its rights hereunder at any later date or time.
  16. FORCE MAJEURE. With the exception of any payment obligations, neither Party shall be liable for failing to perform its obligations hereunder (other than payment obligations) were delayed or hindered by war, riots, embargoes, strikes or acts of its vendors or suppliers, accidents, acts of God, or any other event beyond its reasonable control.
  17. SURVIVAL. All terms and provisions of this Agreement that should by their nature survive the termination shall so survive.
  18. ENTIRE AGREEMENT. This Agreement, including any exhibits attached hereto and made part hereof, constitutes the entire agreement between Lessor and Lessee with respect of the subject matter hereof.  This Agreement supersedes any prior agreements, representations, or dealings between the Parties.
  19. DISPUTE RESOLUTION. This Agreement and any dispute relating to this Agreement shall be governed by and interpreted in accordance within the law and Parties irrevocably agree that the courts within the county shall have exclusive jurisdiction to settle any dispute which may arise out of, under, or in connection with the Agreement, regardless of individual party location. 

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